Arbory Parish Commissioners’ Privacy Policy
The Clerk to Arbory Parish Commissioners is the data controller for any personal data you provide. The information you provide will only be used to respond to your query or deal with your complaint and will be retained in accordance with our retention policy.
Personal information
In order to use many of our services or ask for our assistance, you will be required to submit some personal information, such as your name, your address, your postcode, email address or phone number.
We have a legal duty to ensure that our processes are fair and that we keep your personal data safe and secure, in accordance with the Data Protection Act 2002. We do not share your personal information with anybody else without your knowledge unless we are required by law to do so.
We will hold your personal information on our systems for as long as it is needed for the service you have requested and remove it in the event that the purpose has been met.
Disclosure of personal information
In many circumstances we will not disclose personal data without consent. However, when we undertake certain work to improve the Parish, for example, we may need to share personal information with our contractors and with other relevant public authorities.
Access to personal information
The Arbory Parish Commissioners try to be as open as possible in giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act. If we do hold information about you, we will:
- give you a description of it;
• tell you why we are holding it;
• tell you who it could be disclosed to; and
• let you have a copy of the information in an intelligible form.
To make a request you need to put the request in writing to the Clerk, Arbory Parish Commissioners, Lamode, Ballakillowey Road, Rushen IM9 4BP.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone. If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting us.
Complaints or queries
Arbory Parish Commissioners aim to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of the Commissioners’ collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the Clerk, Arbory Parish Commissioners, Lamode, Ballakillowey Road, Rushen IM9 4BP.
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Isle of Man Public Record Office
Your personal data may be permanently retained for research use at the Isle of Man Public Record Office if the records containing your personal data are selected for permanent preservation under the Public Records Act 1999. The Isle of Man Public Record Office preserves records of Isle of Man public authorities that are of long-term historic and cultural value.
Access to and use of records at the Isle of Man Public Record Office is governed by legislation, in particular the Public Records Act 1999, the Public Records Order 2015 and the Freedom of Information Act 2015.
Some records are made available to the public for research use, whilst others are covered by access restrictions to ensure sensitive information that should be confidential for a period of time is protected. Where your personal data is included in records transferred to the Record Office, an assessment will be made of whether the records should be covered by an access restriction based on this legislation. Access restrictions will be applied to records as appropriate under this legislation to prevent unlawful access to your personal data. Your personal data will not be used by the Isle of Man Public Record Office for any automated decision making.
The Isle of Man Public Record Office is part of the Department for Enterprise and can be contacted at: public.records@gov.im, or Unit 40A Spring Valley Industrial Estate, Braddan, Isle of Man, IM2 2QS. The Department for Enterprise Data Protection Officer can be contacted by e-mail at: DPO- DfE@gov.im
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 16th May 2018.
